Facilities Director

Job Accountabilities

1. Trains, develops, coordinates, and directs custodial staff and vendors. Reviews and evaluates performance. Develop strategies to motivate staff/vendors to achieve goals. This includes regular quality control inspections and feedback.
2. Coordinates custodial activities by scheduling work assignments, setting priorities, and directing the work of the custodial team. This includes reassigning and/ or performing tasks as needed.
3. Identifies staff training needs and ensures that training is obtained and accurate. This includes coordinating with outside agencies such as fire, and health departments to ensure compliance with local, state, and federal guidelines and regulations.
4. Responsible for inventory control of all custodial supplies, essential parts, and equipment. This includes monitoring and maintaining current inventory levels, tracking orders, investigating problems, recording, and maintaining an inventory database.
5. Manage vendor relationships for outsourced repairs, equipment purchasing and servicing, facility upgrades, and supplies.
6. Consults with the CEO or Operations Director on decisions regarding outside contractors including bidding, reviewing of bids and selection. This includes maintaining and updating the approved contractor list.
7. Anticipates risk, implications, and possible outcomes.
8. Ensuring all duties are carried out in a safe manner, this includes using the proper PPE and creating a safe environment for all staff.
9. Collaborates with the Leadership Team to support facility needs for special events, rentals, and programs.
10. Conduct regular safety inspections and address any maintenance and safety concerns or code violations promptly.
11. Maintains and develops essential personal certifications in all areas of property maintenance.
12. Ensures adherence to annual budget and operating plan.

YMCA Competencies

• Critical Thinking & Decision Making
• Fiscal Management
• Process Improvement and Implementation

General Functions

1. Work with CEO to develop and monitor budget to meet fiscal objectives.
2. Develop an annual plan of capital projects, consistent with the YMCA’s strategic plan and community needs.
3. Foster an inclusive environment and support the Y’s commitment to equity and diversity.
4. Provide excellent customer service to all members, volunteers, staff and guests. 

Supervisory Responsibility

The Facilities Director will supervise all custodial staff. They will provide direction, coaching, and assistance to the custodial staff and Y team members with the goal of ensuring the building are and property are clean, safe and operational. Other supervisory tasks will be required such as managing schedules, approving timecards, completing performance reviews and collaborating with YMCA partners. 

Work Environment and Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is often required to: climb stairs, bend, stoop, kneel, twist, reach with hands, sit, stand for an extended period of time, climb ladders, walk, shovel snow, plow snow, lift and/or move up to 50 pounds, have finger dexterity, grasp, perform repetitive motions, talk, hear and have visual acuity.
• The work is performed both indoors and outside and may require travel to various locations.
• While performing the duties of this job the employee is exposed to weather conditions prevalent at the time. Expected Hours of Work The Facilities Director hours will vary. There may be times they will be expected to be on the property on weekends, at night, or early morning, which is dependent on the needs of the property and facility. This includes being on-call for repairs or issues that arise after scheduled work hours.