Assistant Project Manager (Association Office)

YMCA
Salary
$65,000.00
$75,000.00
How to Apply
Apply Online
The Assistant Project Manager will be responsible for advancing implementation and organization-wide usership of these software systems.
Job Description

The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.

To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and “LEAP” career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all. 

The YMCA of Greater New York Association Office is seeking an Assistant Project Manager (Property Management Software). The corporate Properties Department (“Properties Department”) of the YMCA of Greater New York is responsible for overseeing the property management of the YMCA’s real estate portfolio, which consists of 26 locations spanning approximately 1.6 million square feet within New York City. In doing so, the Properties Department provides expertise, guidance, and technical support to staff for each of our 26 locations. To that end, the Properties Department has recently implemented three software systems that assist with critical elements of day-to-day property management.  These systems include Microsoft SharePoint (used for project tracking and shared documents), Nantum OS (used for energy management), and Asset Essentials (used for work orders and preventative maintenance). The Assistant Project Manager will be responsible for advancing implementation and organization-wide usership of these software systems. Responsibilities include, but are not limited to, continuing the development of the Properties Department SharePoint site, analysis of data monitored within Nantum OS and Asset Essentials, the generation of regularly updated performance trackers, and providing troubleshooting assistance for software users. The Assistant Project Manager will also be responsible for providing administrative support, as needed, to the Project Director.

Benefits:
The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits, medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information.

How to Apply:
If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.

Qualifications
  • Associate’s degree in Computer Science, Software Engineering, or a related field required. Bachelor's degree preferred.
  • Minimum of one (1) year of experience working in an analytical and deadline-driven environment.
  • Proficiency in Office software, such as Microsoft Word, Excel, PowerPoint, and Outlook Express.
  • Experience in utilizing Microsoft Excel to generate reports, create charts, and visualize data sets.
  • Experience in working with Microsoft SharePoint, Microsoft Forms, and Microsoft Power Automate.
  • Experience in working with Python, Pandas, and other dataset libraries.
  • The ability to quickly understand new software and technologies.
  • Experience in providing administrative support in a project-driven environment.
  • Ability and willingness to travel occasionally within the five boroughs.
Essential Functions
  • Advanced development of Properties Department SharePoint site.
    • Continue to evolve SharePoint layout based on management needs and feedback from branch property management staff.
    • Develop and administer surveys, including supporting branch property management staff with the completion of surveys. Have completed surveys routed to respective branch information folders automatically.
    • Develop and refine new workflow processes.
    • Troubleshoot and assist staff with end-user issues.
  • Support the Properties Department staff with the implementation of Nantum.
    • Review and analyze branch utility data, including providing assistance with quality assurance efforts.
    • Generate reports as needed using data extracted from Nantum.
    • Serve as an interface with Nantum customer service and software development staff.
  • Serve as the Properties Department’s subject matter expert for Asset Essentials.
    • Generate periodic reports tracking branch usage and performance.
    • Serve as a troubleshooting resource for branch property management staff.
    • Liaise, as needed, with Asset Essentials staff.
  • Provide administrative support, as needed, to the Project Director.
    • Assist with meeting preparation and follow-up.
    • PowerPoint creation and formatting, miscellaneous document formatting.
    • Creation and tracking of purchase order requests, vouchers, and waivers.
    • Meeting coordination as needed.