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Becket-Chimney Corners YMCA is excited to announce an opportunity to provide bookkeeping and clerical support as part of our Finance team.
Job Description
Are you passionate about attention to detail and driven to meet deadlines? Are you motivated to work for a mission-based organization serving youth? Does working in a beautiful setting for an employer that prioritizes work-life harmony sound like an exciting opportunity?
About Us: Located on nearly 1500 forested acres in the Town of Becket, nestled within the beautiful Berkshire Mountains of Western Massachusetts, the Becket-Chimney Corners YMCA operates summer camp programs serving hundreds of campers. With over a century of tradition, we offer three vibrant summer programs:Camp Becket, Chimney Corners Camps, and Becket Day Camp.
Supervised by our experienced Accountant, you will provide financial, administrative and clerical support for our finance operations.
Pay and Benefits: $20-$22 per hour commensurate with experience. Meals provided at no cost during working hours, when camp is in operation Eligible for up to 8 weeks of enrollment for your children in our day camp and reduced rates for our residential programs.
Schedule & Hours: 20 hours per week, Monday–Friday between the hours of 9:00am - 3:00pm with a schedule to be arranged by supervisor.
General Working Conditions
Ability to walk, stand, and sit for long periods of time.
Ability to stand or sit while maintaining alertness for several hours at a time.
Position may require bending, leaning, kneeling, and walking.
Ability to speak concisely and effectively communicate.
Qualifications
- Outstanding organizational skills, including establishing and maintaining date driven tickler systems
- Ability to manage multiple projects and timelines, ensuring all tasks are completed within deadlines
- Keen focus on accuracy and attention to detail
- Excellent customer service including communication and interpersonal skills to effectively work with colleagues and represent the organization to others
- Demonstrated proficiency in using of Microsoft Office including Excel as well as Google Workspace
- Ability to learn database and accounting software related to finance department functions.
- Experience working in an office environment with ability to use office equipment
- Effective use of a wide range of communication tools including the phone, text messaging, and email. Demonstrated commitment to maintaining confidentiality of private and personal information
Essential Functions
- Responsible for the full Accounts Payable cycle, including preparing and entering invoices for payment and issuing checks in a timely manner
- Manage vendor database ensuring accurate W-9s and insurance certificates are current
- Manage corporate credit card program management including: verifying statements with supporting documentation and approvals
- Ensure purchases are properly categorized and post monthly journal entries in general ledger
- Reconciliations of accounts payable, expense reconciliations, and credit card transactions
- Analyze and track spending, monitoring major expense
- Prepare cash deposit, record and reconcile petty cash
Additional Team Support include:
- Assist CFO in preparing or external audits
- Assist Accountant with statement mailings and special projects
- Maintain organized paper and electronic records, following document retention and destruction procedures
In addition, as a member of administrative support team, as scheduled:
Provide back-up customer-facing support to include greeting visitors, sorting and distributing mail
Provide administrative and clerical support, including generating reports, lists, labels for mailings
Assist with checking-in seasonal staff and collecting required paperwork