HR Assistant

YMCA
Hourly
$20.00
$22.00
How to Apply
Apply Online
An exciting opportunity to join the team of a progressive YMCA located in vibrant Somerset County, New Jersey.
Job Description

An exciting opportunity to join the team of a progressive YMCA located in vibrant Somerset County, New Jersey. The YMCA is one of the nation’s leading nonprofit organizations dedicated to strengthening communities through youth development, healthy living and social responsibility. With a 150-year-old history, Greater Somerset County YMCA (GSCY) is a pillar of the community and has seven locations across three counties, which collectively serve upwards of 30,000 individuals. GSCY has 100 full-time and 950 part-time employees along with operating revenues to $22+ million.

The Y empowers everyone—no matter who they are or where they are from. To fulfill our purpose of strengthening community for all, GSCY is committed to being an inclusive organization and leveraging our collective impact to address social inequities. To learn more about GSCY, visit our website: http://gscymca.org

Greater Somerset County YMCA's Association Office is currently seeking a Human Resources Assistant who will perform administrative duties related to the operations of the human resource department. 

Qualifications

· Pursuing a degree/diploma in human resources or related field.

· High school diploma or equivalent required.

· Administrative assistant experience preferred.

· Excellent organizational skills and attention to detail.

· Extensive knowledge of office management systems and procedures.

· Ability to operate general office equipment.

· Excellent written and verbal communication skills.

· Working knowledge of an HRIS. 

· Proficient in Microsoft Office Suite or similar software.

· Ability to maintain confidentiality and professionalism.

Essential Functions
  • Manages the pre-employment and  onboarding process of new hires and re-hires. 
  • Maintain and audit personnel  files and updates them in a timely manner.
  • Maintains department’s online and  paper files on a consistent basis.
  • Assists staff with system login issues, password reset requests and personal information updates.
  • Regularly updates HRIS for staff’s completion of trainings and background checks.
  • Manages the payment of staff for  completed trainings (CPR, Praesidium, Paylocity, etc.)
  • Processes required paperwork for part-time employee transfers, changes in job classification, salary increases, terminations, and other related employment matters.
  • Orders all staff name tags
  • Prepares all purchase orders (Intellicorp, Checkr, Name tags, etc.) 
  • Assists with employee referral tracking.
  • Assists with supervisor training and onboarding sessions for new staff.
  • Assists with job fairs and recruitment events. 
  • Assists with CPR communication of classes offered within our Association.
  • Post FT jobs on YUSA and other job sites as needed.
  • Answers and directs departmental phone calls.
  • Receives and distributes office mail.
  • Schedules and organizes appointments; takes minutes during departmental meetings.
  • Proofreads and types documents and correspondence produced by department.
  • May assist with preparation of human resource reports such as attendance, new hire, and turnover reports.
  • Performs other related duties as assigned.
Cause-Driven Leadership Competencies

Mission Advancement: Models and teaches the Ys values. Ensures a high level of service with a commitment to changing lives. Provides volunteers with orientation, training, development, and recognition. Cultivates relationships to support fund-raising.

Collaboration: Champions inclusion activities, strategies, and initiatives. Builds relationships to create small communities. Empathetically listens and communicates for understanding when negotiating and dealing with conflict. Effectively tailors communications to the appropriate audience. Provides staff with feedback, coaching, guidance and support.

Operational Effectiveness: Provides others with frameworks for making decisions. Conducts prototypes to support the launching of programs and activities. Develops plans and manages best practices through engagement of team. Effectively creates and manages budgets. Holds staff accountable for high-quality results using a formal process to measure progress.

Personal Growth: Shares new insights. Facilitates change; models adaptability and an awareness of the impact of change. Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

BENEFITS:

  • FREE family membership to Greater Somerset County YMCA, including full access to all of our branch facilities including Bridgewater YMCA, Hillsborough YMCA, Princeton YMCA, Somerset Hills YMCA, and Somerville YMCA.
  • FREE nationwide membership with access to over 2,500 YMCA locations across the country
  • Discounted program fees
  • Paid sick leave and short-term disability insurance
  • Employee Assistance Program (EAP)
  • Generous 12% retirement contribution to the YMCA Retirement Fund after eligibility period (no employee contribution required)
  • Medical and dental insurance with prescription coverage
  • Vision insurance
  • Flexible Spending Account for medical and/or dependent care
  • 100% contribution towards life insurance and long-term disability
  • Optional additional life insurance and dependent life insurance available at low rates
  • 403(b) Smart Savings Plan
  • Generous paid time off policy
  • 7 paid holidays 

Greater Somerset County YMCA is a drug free work environment. We are an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information who share our values of Caring, Honesty, Respect and Responsibility.