Human Resources Associate & Payroll Administrator

YMCA
Hourly
$26.44
How to Apply
Apply Online
Resumes Accepted Until
Are you a Human Resources professional looking to join an organization dedicated on making a positive impact in the local area?
Job Description

The Human Resources Associate and Payroll Administrator position presents a unique opportunity for an individual with exceptional attention to detail, a strong process orientation, excellent customer service skills, and a dedication to serving the unique mission of the YMCA of Central Massachusetts. The successful candidate will work closely with the Executive Director of Human Resources and the Finance Department, supporting over 800 employees who work and live in the communities that we serve. Reporting to the Executive Director of Human Resources and working closely with hiring directors and supervisors, the Human Resources Associate/Payroll Administrator will play a crucial role in identifying staffing needs and creating plans for hiring talent. We invite you to join us!

As part of a collaborative team, the Human Resources Associate & Payroll Admin. will post and communicate job opportunities on job boards and social media. Will perform necessary payroll and finance-related functions to ensure high-quality internal operations for the association. Working under tight deadlines, confidentiality and discretion will be always maintained, fostering a sense of trust and camaraderie within the team.

Location: Association Service Center, 766 Main Street 4th Floor, Worcester MA

Schedule: Typically Mondays thru Fridays from 8:30 am to 5:00 pm w/ flexibility to work occasionally during evening and weekends for meetings or events. 

Job Type: Full-Time Hourly Non-Exempt

Pay: $26.44 per hour

Benefits:

Generous Paid Time Off package 

Medical, Dental, and Vision insurance available to full-time employees

Short-Term & Long-Term Disability, Life and Pet insurance also available for full-time employees

Access to YMCA facilities (gym, pool ect.) for all full-time YMCA employees and their immediate family members (similar to a Family Membership)

50% discount on YMCA programming (camp, swim lessons ect.) for full-time YMCA employees and their immediate family members (spouses and dependents)

Employee Assistance Program 

Career development and professional growth opportunities 

If you are interested in this position, please apply online and submit your resume/cover letter.

About the YMCA of Central Massachusetts:

The Y: We’re for youth development, healthy living, and social responsibility. The YMCA of Central Massachusetts is made up of our 6 branches throughout Worcester County: Central Community Branch (Worcester, MA), Greendale Family Branch (Worcester, MA), Boroughs Family Branch (Westborough, MA), Montachusett Community Branch (Fitchburg, MA), Leominster Community Branch (Leominster, MA), and Tri Community Branch (Southbridge, MA). 

Qualifications
  • High school diploma or GED. A Human Resources certificate or undergraduate degree in Human Resources or Business is preferred.
  • A minimum of 5 years of work experience in Human Resources, including Talent Acquisition/Recruitment and Payroll Processing. Direct experience working with Paylocity HRIS preferred.
  • Work requires the ability to produce written communications, including correspondence, employment postings, processes, and policies. Develops trainings using a variety of formats.
  • Proficient in Microsoft Suite, Adobe Creative Suite, PowerPoint and Outlook.
  • Experienced in utilizing job boards and posting job opportunities and posting job opportunities on social media platforms (e.g., Indeed, LinkedIn etc.).
  • Must be highly skilled in generating reports, organization, scheduling and/or coordinating events, and interpersonal (written and verbal) communication.
  • Must be detail oriented and exhibit a high degree of accuracy..
  • Must be flexible, have excellent time management work habits, be able to prioritize multiple tasks, and be able to meet tight deadlines.
  • Must have the ability to travel within the local area.
  • Have a strong work ethic and be able to work independently or in a team environment.
  • Posses a strong work ethic and be able to work effectively both independently and in a team environment.
  • Must possess the ability to exercise high levels of discretion and confidentiality and the ability to develop positive working relationships with employees at different levels of the organization.
  • Must be able to build and maintain community, business and college relationships.
  • Experienced with decision-making, problem-solving, and analytical skills.
  • Experienced with being detail-oriented.
  • Must posses a degree of professionalism and excellent customer service aptitude.
  • Work on a schedule that reflects the needs of the department.
  • Experience working with a diverse population.
Essential Functions
  • Works with the Executive Director of Human Resources, hiring directors, and supervisor to understand staffing needs and develop plans for hiring talent. Partners with members of the leadership team to develop and implement strategies related to employee recruitment, retention, and organizational culture.
  • Posts and communicates job opportunities on job boards and works with out marketing department to ensure roles are highlighted on social media platforms.
  • Sources, screens and partners with hiring directors and supervisors to select final candidates.
  • Oversees the recruitment process; assisting hiring directors/supervisors with job requisitions.
  • Oversees the preparation, implementation and training on our Applicant Tracking System and Paylocity HRIS. This includes updating job descriptions, posting content and other required data.
  • Regularly provides reporting on the current recruitment status by position to the leadership staff.
  • Oversees the new hire onboarding process, monitoring the completion of documentation, and communicating with directors, supervisors and staff to ensure a timely and accurate completion of paperwork.
  • Operates with a sense of urgency and provides guidance on recruiting and payroll processing.
  • Works with leadership staff to ensure that staff members are onboarded and offboarded in a timely and efficient manner.
  • Advises team members on questions regarding HR Onboarding, recruitment, and payroll policies, processes and practices.
  • Travels locally within the Central Massachusetts area occasionally to meet with hiring directors and external recruiting contacts. Attends career fairs, and other events with occasional meetings during the evenings, weekends or virtually.
  • Advises the leadership team on issues related to employee relations, including providing constructive feedback.
  • Supports a positive working environment while coaching & guiding employees.
  • Handles HR administrative responsibilities, including responding to employee inquiries, maintaining employee files, and ensuring compliance.
  • Performs necessary payroll and finance-related functions to ensure high-quality internal operations for the Association. This includes working in a team environment, under tight deadlines, ensuring confidentiality and discretion is maintained at all times.
  • Maintains accurate and up to date human resource files, records, and documentation.
  • Reviews time and attendance data, as well as various payroll reports, for completeness and accuracy; communicates with branch staff about any missing items.
  • Processes payroll; performs account reconciliations and general ledger support for payroll transactions.
  • Assists directors and branch staff with payroll issues; facilitates employee understanding of payroll procedures including developing and updating trainings to assist supervisors and staff.
  • Support any other special projects as needed.
Cause-Driven Leadership Competencies
  • Communication & Influence: Listens and expresses self effectively and in a way that engages , inspires, and builds committment to the Y's cause. 
  • Critical Thinking & Decision Making: Makes informed decisions based on logic, data, and sound judgement 
  • Emotional Maturity: Demonstrates the ability to understand and manage emotions effectively in all situations
  • Developing Self & Others: Develops self and supports others (e.g. staff, volunteers, members, program participants), both formally and informally, to achieve their highest potential