Accounts Payable Manager

• Reviews check requests and purchase orders for accuracy and completeness and makes corrections as necessary.
• Inputs new invoices into SGA (accounting software).  Verifies invoice has an approved matching purchase order.
  Follows up with branch as necessary.
• Reconciles all credit card accounts (i.e. Business Card Services, American Express, Home Depot, etc.) for the Association, and obtains necessary required receipts for all purchases/charges.
• Reconciles Amazon accounts for the Association.
• Reconciles Home Depot accounts for the Association.
• Inputs new vendor data in the accounts payable system.  For all new vendors, verifies a new vendor form, copy of W-9 and a copy of their Certificate of Liability Insurance has been received.  Maintains this information for all vendors and works with vendors to update the insurance certificates on file as needed.
• Files appropriate documentation and maintains accounts payable files.
• Submits ACH payments to approved vendors and records ACH payments in SGA.
• Responsible for ensuring all invoices are recorded in the appropriate period as well as verifying all invoices have been received for month-end close.
• Voids checks and credits appropriate accounts as needed. Maintains all voided checks.
• Responds to challenges with possible solutions in a timely manner (e.g., works with vendors and staff to resolve invoice discrepancies).
• Maintains responsive and cooperative relationships with vendors and branches regarding accounts payable matters.
• Reviews vendor statements for past due invoices and work with vendors and branches to keep accounts current.
• Coordinates accounts payable check runs upon approval.
• Ensures daily deposits for all cash and check receipts are correct and reconciled to SGAS including the recording of any overages/shortages through SGAS.
• Ensures all cash receipts received at the Association office are deposited in the bank daily.
• Manage and refute credit card chargebacks initiated by members.
• Reconciles refunds in SGAS.
• Preparation of various bank reconciliations, as determined by VP Finance & CFO, monthly.
• Prepares reconciliation of employer sponsored insurance plans (health, dental, vision, life/AD&D, AFLAC) invoices against employee records of status and bi-weekly payroll deductions. Communicate variances and discrepancies to Human Resources.
• Assist in the preparation of reports, records or other projects as determined by the VP Finance & CFO.
  Work Scheduling:

First twelve weeks of employment will be spent at the Association Support Office to familiarize self with YMCA of Metro North team members, programs and operations.  The position then can have the ability to transition to a hybrid position.