Executive Assistant to the CEO and Chief of Staff

YMCA
Salary
$50,000.00
$53,000.00
How to Apply
Apply Online
Join the YMCA of Metro Fort Worth as our next Executive Assistant to the CEO and COS! Click here to view the Playbook for the role.
Job Description

This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The Executive Assistant at the YMCA of Metro Fort Worth intentionally fosters a cause-centered culture that is welcoming, genuine, hopeful, nurturing, and determined and also provides secretarial and high-level administrative support to the CEO, Chief of Staff (COS), Board Chair, and assigned executive staff.

Our mission and core values are brought to life by our culture.  It’s who are, who we aspire to be and how we show up every day.  We are cause-driven. We don’t just show up, we show up with purpose.  

As a cause driven leader you are expected to be:

  • Welcoming – Accept neighbors eagerly, warmly, hospitably, and as equal participants. 
  • Nurturing – To care for, support, and help develop through encouragement. 
  • Hopeful – Take an optimistic or positive view of future outcomes. 
  • Determined – To devote full strength and concentrated attention to the cause. 
  • Genuine – To be honest and open in relationships with others. 

We act with intentionality to connect people to our cause.  Join us and help transform lives!

Qualifications
  • Bachelor's degree in social services, business or equivalent preferred.
  • YMCA Team Leader certification preferred.
  • Three or more years of related experience working as assistant to high-level executives or administrators, preferably in a nonprofit setting.
  • Proficient in all standard business software.
  • Knowledgeable about office processes and procedures.
  • Ability to work with integrity, discretion and a professional approach.
  • Prefer knowledge of, and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.).
  • Strong written and verbal communication skills. 
  • Ability to speak any language in addition to English may be helpful.
Essential Functions
  • Manages the CEO/COS schedule as well as schedules for assigned executive staff. Makes travel arrangements as necessary and prepares expense reports.
  • Regulates behavior based on assessment of situation, personal feelings, strengths, and limitations; uses discretion and independent judgment in handling confidential and sensitive information in connection with the CEO/COS responsibilities.
  • Speaks in a clear, articulate manner.
  • Fields all incoming calls to the CEO/COS office.
  • Writes clearly and concisely, using correct grammar, vocabulary, and appropriate tone for the message or audience.
  • Maintains highly confidential executive and board files and correspondence.
  • Coordinates annual schedules for Board of Directors and management meetings; produces and maintains minutes for meetings of the Board of Directors.
  • Coordinates arrangements for meetings of various committees, task forces, public officials and groups.
  • Maintains computer databases for various reports, committees and mailings.
  • Maintains organizational chart(s).
  • Coordinates staff business cards, stationery orders and office supplies for business/administrative offices.
  • Gathers data, compiles and prepares all national statistical and assigned strategic plan reports.
Cause-Driven Leadership Competencies
  • Communication & Influence
  • Emotional Maturity
Required Certifications

MISSION

To put Christian principles into practice through programs, services and relationships that build a healthy spirit, mind and body for all.

AREAS OF IMPACT

The YMCA is an organization that serves all people, from all backgrounds and all walks of life. Our purpose is to strengthen community.

 Our areas of impact include:

  • Youth Development: Empowering young people to reach their full potential.
  • Healthy Living: Improving individual and community well-being.
  • Social Responsibility: Providing support and inspiring action in our communities.

COMPENSATION & BENEFITS

The YMCA of Metropolitan Fort Worth offers a competitive salary and benefits package for selected candidates. The yearly salary range for this position is $50,000 - $53,000 and will be commensurate with the selected candidates experience. The YMCA provides competitive health, dental, and vision benefits. Long-term disability, a medical and dependent care reimbursement plan, employee assistance plan, free family membership, discounts on Y programs including summer camps, enrichment classes, youth sports, childcare and more! Eligible to enroll in a 403 (b) tax-deferred account at beginning of employment. 12% retirement paid by the YMCA upon meeting eligibility requirements. Paid time off (PTO) based on hours worked and years of service. Training and leadership development opportunities.