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Are you a tech-savvy problem solver passionate about streamlining HR processes? Join our dynamic team as an HRIS Specialist.
Job Description
YMCA of Greater Houston HRIS Analyst supports the work of the Y, a leading nonprofit committed to strengthening the community through youth development, healthy living, and social responsibility. Join us as an HRIS Analyst! You will play a key role in the development and deployment of extensive HRIS initiatives. The HRIS Analyst will be responsible for managing and optimizing the Human Resources Information System (HRIS) to support processes, enhance data integrity, and facilitate reporting and analytics to support HR, Payroll, and other interrelated functions for the organization. In this role, the HRIS will collaborate with HR, Payroll, IT, and vendors to ensure the system meets organizational needs and complies with relevant regulations.
The HRIS Analyst will be responsible for creating and implementing new and innovative ways to improve workflow, process efficiencies, internal reporting capabilities, the documentation of business processes, and expanding the use of the talent acquisition and self-service portals to meet the operational and informational needs of the organization.
Qualifications
• Bachelor’s degree in Human Resources, Information Technology, computer sciences, or related fields.
• Minimum three years of experience in HRIS management or analysis.
• Proficiency in HRIS software (UKG Ready required) and advanced Excel skills.
• Strong working knowledge of HR Technology and functional HR processes is required.
• Strong analytical and problem-solving skills with attention to detail.
• Experience in working in an agile delivery environment.
• Understand the system development lifecycle process.
• Knowledge of human resources and payroll processes and procedures.
• Ability to maintain a high level of confidentiality.
• Ability to manage multiple projects while maintaining a high attention to detail.
• Demonstrate a sense of urgency and strong time management skills.
• Ability to present technical information in an easy to understand format.
• Ability to work independently and collaboratively in a fast-paced environment and adapt to changing priorities.
• Excellent communication skills and interpersonal skills.
Essential Functions
1. System Management: Oversee the HRIS, ensuring accurate data entry, and system updates, ensuring data integrity within the HRIS system, and maintenance.
2. Data Analysis: Generate reports and analyze HR and Payroll data and reports to support decision-making and strategic initiatives.
3. User Support: Provide technical support and training to HR and Payroll staff and end-users, ensuring effective use of the HRIS. IT project management experience to implement improvements within the Human Resources and Payroll systems.
4. Process Improvement: Evaluate HRIS to identify points of improvement and opportunities for process enhancements and recommend solutions to improve system functionality and user experience. Develop scenarios and test cases, generate test data, and troubleshoot issues. Implement process improvements and policy changes designed to improve efficiency and the user experience with the system.
5. Compliance: Ensure HRIS processes and data management comply with relevant laws (i.e. HIPPA, FLSA, Privacy Laws, etc.) and regulations, including data privacy and security standards. Develop, document, and maintain all current and new HRIS business process workflows for efficiency and compliance.
6. Project Management: Participate with HRIS system implementation(s) projects, upgrades, and integrations, ensuring timelines and budgets are met, including testing and configuration, security administration, report writing, system optimization post-go-live, and coordination and management of cross-functional dependencies between HR, IT, and Payroll.
7. Collaboration: Work closely with HR and Payroll teams to understand their needs and translate them into system requirements. Partner with internal stakeholders to develop technology solutions that help to streamline and automate HR processes. Conduct audit activities to ensure data integrity within the HRIS system. Identify and resolve system issues; communicate directly and independently with external vendors and business partners to open support cases and monitor issues to satisfactory resolution.
8. Center Engagement: Effectively work with the operations to establish a strong partnership to ensure clear governance in how value is delivered to the end users to provide an amazing employee experience.
9. Child Abuse Prevention: Reports suspicious and inappropriate behaviors and policy violations. Follows mandated abuse and incident reporting requirements. Ensures youth are properly signed in and signed out, ensures only authorized adults are allowed in the facility, etc. Adheres to policies related to boundaries with each child
Cause-Driven Leadership Competencies
YMCA Competencies (Team Leader):
Mission Advancement: Models and teaches the Y’s values. Ensures a high level of service with a commitment to changing lives. Provides volunteers with orientation, training, development, and recognition. Cultivates relationships to support fund-raising.
Collaboration: Champions inclusion activities, strategies, and initiatives. Builds relationships to create small communities. Empathetically listens and communicates for understanding when negotiating and dealing with conflict. Effectively tailors communications to the appropriate audience. Provides staff with feedback, coaching, guidance and support.
Operational Effectiveness: Provides others with frameworks for making decisions. Conducts prototypes to support the launching of programs and activities. Develops plans and manages best practices through engagement of team. Effectively creates and manages budgets. Holds staff accountable for high-quality results using a formal process to measure progress.
Personal Growth: Shares new insights. Facilitates change; models adaptability and an awareness of the impact of change. Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.