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Make a difference. Ensure Y staff are paid and accounts managed by applying accounting, payroll, business, and systems management concepts.
Job Description
Under the direction of the CFO/CHRO and in accordance with the guidance of the Chief Executive Officer and Board of Directors, the incumbent will perform the duties of Bookkeeper/Computer Systems Manager utilizing basic accounting principles and payroll procedures, and possess an overall knowledge of data processing concepts.
Responsible for the supervision of part-time staff and volunteers in the Business Office.
Qualifications
Experience:
10 – 15 years’ related to finance experience required. Non-profit experience preferred.
10 – 12 years of supervisory experience required.
Personal Qualities:
•Ability to work as team member and a leader.
•Ability to work with a wide variety of people and work cross-functionally with various departments within the organization.
•Professional appearance and behavior.
•Ability to prioritize.
•Ability to maintain confidentiality.
•Effective interpersonal communication and human relations skills.
Essential Functions
Performance Requirements:
•Must bring to this position a basic understanding of accounting principles as they pertain to data processing.
•Must possess a working knowledge of Centerpoint Accounting Software, Microsoft Word, Microsoft Excel, Quicken for Windows, as each pertains to the daily function of the position, i.e., accounts payable, transaction posting, payroll, and the preparation of a paperless bank drafting.
•Must also possess knowledge of the operating systems, including maintaining a daily backup of data, updating of software as needed, and installing new software.
•Will be required to troubleshoot problems that occur with the main computer (server), all secondary computers, and any of the support printers.
•Work in harmony with volunteers, fellow directors and paid staff toward making our organization a best practice.
•Ability to work in and resolve conflict situations.
Job Segments:
•Collect deposits from drop-box.
•Post all entries daily for the Cash Journals to Centerpoint and Quicken.
•Make sure all records balance.
•Processing of accounts payable.
•Processing of payroll.
•Preparation of bi-monthly bank draft.
•Preparation of quarterly and yearly tax reports.
•Assist Business Director in preparation of yearly budget.
•Training co-workers in the use of the computer and software packages available.
•Make bank deposits and takes mail to post office when needed.
•Reconcile Petty Cash.
•Order supplies as needed for Business Office and all departments.
•State Sales Tax: Record all unpaid sales tax on taxable merchandise purchased by the association in Microsoft Excel on a monthly basis to be paid at the end of the year.
•Provide administrative support duties to the CEO/Executive Director as assigned.
•Assume other responsibilities or tasks assigned by supervisor.
Cause-Driven Leadership Competencies
Team Leader:
Mission Advancement: Models and teaches the Ys values. Ensures a high level of service with a commitment to changing lives. Provides volunteers with orientation, training, development, and recognition. Cultivates relationships to support fund-raising.
Collaboration: Champions inclusion activities, strategies, and initiatives. Builds relationships to create small communities. Empathetically listens and communicates for understanding when negotiating and dealing with conflict. Effectively tailors communications to the appropriate audience. Provides staff with feedback, coaching, guidance and support.
Operational Effectiveness: Provides others with frameworks for making decisions. Conducts prototypes to support the launching of program and activities. Develops plans and manages best practices through engagement of team. Effectively creates and manages budgets. Holds staff accountable for high-quality results using a formal process to measure progress.
Personal Growth: Shares new insights. Facilitates change; models adaptability and an awareness of the impact of change. Utilizes non-threatening methods to address sensitive issues and inappropriate behavior or performance. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.
Required Certifications
A bachelor’s degree from an accredited college or university with that degree representing a field relative to this position or equivalent experience required.
Current CPR/AED certification.